When you are ordering supplies for a company that occupies a whole building, employs thousands of people and has almost 100 printers, just managing the toner and ink can be a full-time job. This company, however, employs one person to manage all of the supplies, include the ink and paper and even the pens. Keeping track of supplies can be a hassle, but is important to keeping costs low. It’s essential that people knows how to keep track of HP CP1215 toner, or whatever kind of cartridges needed for all of the printers on all of their floors of their building.
This company has a unique situation in that they have a variety of printers. Each department is given a budget to buy supplies, and each of them chooses different printers for different reasons. The marketing department needs are much different from the manufacturing department, so getting those printers outfitted with the right supplies can be a headache. One printer will need a manufacturer Laserjet toner cartridge while the one right next to it in another department can use a cheaper refilled Oki toner cartridge.
Ordering these supplies is also tricky. While there are some companies that will have all of the supplies for all of the printers in the office, they might not have the best prices. It takes a bit of negotiation to make sure that the suppliers not only have the magicolor 2300 toner and the Dell components, but also have the best prices.
In terms of recycling, this is also a complication for the company. Their commitment to the earth is true and important for them to exercise, but getting those cartridges to the recycling company also takes some work.
Many of the toner cartridges used do save a bit of money if refilled and recycled, so keeping those separate from the ones that go to the regular recycling programs is important. In a big company, that bit of money from recycling the cartridges might seem insignificant, but it’s part of the company philosophy to save money in any way possible. That money is then donated back to environmental organizations. A simple box by each printer for old HP, Dell, Samsung, Xerox or Brother toner cartridges is generally enough to help collect the supplies, and the supply master is also responsible for taking care of mailing off all of the old toner supplies.
The best part of recycling is that the employees are involved in where that extra bit of money goes. They get to choose the organization that receives our money, and ever year we vote to change the company so that they stay involved and invested in the recycling program. It’s a great way to get everyone involved and let the employees know they matter.